Administrative Assistant for Engagement and Fundraising

Berkeley Preparatory School
Tampa, FL United States

Administrative Assistant for Engagement and Fundraising
Berkeley Preparatory School
Tampa, FL

Founded in 1960, Berkeley Preparatory School is a co-educational, Episcopal affiliated, independent, college preparatory school with a current enrollment of 1,400 students in grades Pre-K through 12.

At Berkeley, we seek to educate the whole child by nurturing students’ intellectual, emotional, spiritual, and physical development so they may attain their highest potential. We are committed to providing an inclusive and diverse learning community that develops the character of and a strong sense of social responsibility in each student.

Berkeley is located on a beautiful and well-equipped 86-acre campus, consisting of 29 state-of-the-art buildings. Our proud mascot is the Buccaneer. Graduates are passionate, well-rounded individuals who have learned the core values of discipline, diligence and integrity while mastering a rigorous, engaging curriculum and a myriad of co-curricular opportunities.

Administrative Assistant for Engagement and Fundraising

Berkeley Preparatory School seeks a high performing professional for the Office of Institutional Advancement to support the Berkeley Alumni Association, Berkeley Parents’ Club, and Berkeley Fund annual giving program. The Office of Institutional Advancement coordinates all fundraising, volunteer coordination, family and alumni engagement, and communications for Berkeley Preparatory School.

The Administrative Assistant position operates in a fast-paced, high performing environment and is involved in the execution of annual fundraising and stewardship activities and volunteer programs of alumni and current parent constituents. Berkeley Preparatory School is currently seeking candidates who can successfully manage competing projects, deadlines, and stakeholders with an ongoing attention to detail and positive attitude. Successful candidates will anticipate team needs and take appropriate action, adapt communication and work styles to different audiences, and take responsibility for work and commitments.

Provide administrative support for fundraising and engagement initiatives for the Berkeley Fund, Berkeley Alumni Association and Parents’ Club. This includes direct support for a multitude of events, ranging from campus-wide gatherings, off-campus tournaments, donor events, and many annual Parents’ Club activities.
• Create and maintain accurate financial reports and trackers, including spreadsheets and donor lists for both internal and external volunteer use.
• Provide timely follow-up and support to volunteer efforts.
• Handle administrative tasks associated with all events, from the initial planning phase, through working the event itself, and the post-event stewardship and follow up activities. This includes but is not limited to invitations, registrations, catering, etc.
• Develop, organize, and execute all “event-day” processes, including check in and check out.
• Maintain accurate event recordkeeping, including registrations and finances, and benchmarking reports.

Additional Responsibilities
• Provide support for school-wide events, including New Parent Reception, Honors Nights, and Commencement.
• Coordinate team scheduling and any additional on or off-campus meetings or events in support of volunteers and leadership.
• Provide quality assurance measures for external communications.
• Assist in database requests for distribution and email lists.

• Bachelor’s degree preferred
• Excellent communications skills
• Strong interpersonal skills, including ability to interact in a pleasant and professional manner with all constituents
• Proficiency in Microsoft Office Products to include MS Word, Excel, PowerPoint, and Outlook
• Preference to previous database and Google suite experience
• Willingness to learn Blackbaud’s Raiser’s Edge
• Ability to multitask, meet deadlines, and work independently with a high degree of accuracy
• Strong teamwork ethic
• Must be able to work evenings and weekends as needed

Compensation and Benefits:
The position is a full-time position with full benefits. The compensation package will be very competitive nationally and commensurate with experience, degree attainment, and the national independent school and college markets.

Contact Information

Interested Persons please send a resume and detailed cover letter to:
Tamsyn Caddy
Berkeley Preparatory School

All inquiries and nominations are kept confidential.

Berkeley Preparatory School does not discriminate on the basis of age, gender, religion, race, color, sexual orientation, gender identity, genetic information, disability, or national or ancestral origin in the administration of its educational policies, scholarship and loan programs, athletic and other School-administered programs, or in the administration of its hiring and employment practices. The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.