Administrative Assistant to the Business Office

St. Christopher's School
Richmond, VA United States

Position Title: Administrative Assistant to the Business Office

Position Classification: Full-time, 12-month, staff, salaried non-exempt

Hours: Monday-Friday 8:00 a.m. – 4:30 p.m.; Summer hours are Monday-Thursday 9:00 a.m. – 4:00 p.m., and Friday 9:00 a.m. – 12:00 p.m.

Reports to: Director of Finance

Position Summary:

St. Christopher’s School, the largest all-boys school in Virginia and one of the largest and oldest boys’ schools in the Mid-Atlantic region, seeks an Administrative Assistant to the Business Office, starting June 1, 2023. This position supports all members of the Business Office in various capacities while also serving as the initial voice/face of the School by greeting and assisting all callers/visitors.

Serving approximately 1,000 boys in Grades JK-12 in Richmond, Virginia, St. Christopher’s School is committed to cultivating a school community that is diverse, inclusive, and welcoming and prides itself on bringing out the best in every boy. Our Episcopal foundation is at the center of what we do, and we care most about developing young men who possess honor and integrity. Our boys benefit from an education and curriculum that is focused on excellence in all forms, including academics, the arts, athletics, and service learning.

The Business Office directly supports St. Christopher’s School and St. Christopher’s School Foundation in the areas of accounting, accounts payable, human resources, and student billing, often in coordination with the areas of admissions, auxiliary programs, development, facilities and maintenance, security, and technology. The Business Office is overseen by the Chief Financial and Operations Officer (CFOO) and the Director of Finance.

Principal Responsibilities:

  • Act as the initial voice/face of the school by greeting and assisting all School callers/visitors.
  • Answer and relay all incoming phone calls and voice messages.
  • Communicate with parents, employees and other constituents as requests, questions, or needs arise.
  • Work collaboratively with each division of the school-including academic, special events, and admissions departments- to be aware of and familiar with School events and happenings.
  • Manage calendar, incoming calls and certain e-mail correspondence for the CFOO and Director of Finance.
  • Manage travel arrangements and expense reimbursements for the CFOO and Director of Finance.
  • Coordinate meetings for School/Foundation boards and committees that are overseen by the CFO/COO. This includes planning dates for the new year, sending meeting invitations to board/committee members, securing meeting locations on/off campus, coordinating audio visual requirements, ordering catering, and printing/binding presentation materials.
  • Sort incoming campus mail and meter outgoing mail.
  • Sort and label incoming packages received by the School from UPS, FedEx, Amazon, etc.
  • Oversee maintenance, servicing and supplies of the Business Office postage meter and the Business Office copier machine.
  • Order stationary and supplies that are housed in the Business Office.
  • Inspect and notarize employment documents as required by human resources.
  • Print, collate and circulate materials as required by human resources.
  • Support receipt and handling of miscellaneous cash/checks entering the Business Office.
  • Support the student re-enrollment cycle as requested by the Director of Finance.
  • Support the accounts payable process, including scanning and routing invoices in the automated AP system and monitoring compliance with the School’s purchase card program.
  • Submit vehicle registration renewals to the Department of Motor Vehicles.
  • Serve as the first point of contact for School-related vehicle accidents, including gathering the necessary information to complete the claims form.
  • Provide other support to the Business Office as requested.

Qualifications and Key Skills:

  • At least five (5) years experience working within an administrative and/or school setting.
  • Proficient in Google suite and Microsoft Office suite.
  • Associate’s Degree is preferred.
  • Notary is preferred.
  • Exceptional judgment and ability to maintain confidentiality.
  • Detail-oriented multitasker who possesses strong time-management and problem-solving skills.
  • Excellent written and oral communication skills.
  • Strong organizational and interpersonal skills are vital.
  • Demonstrated ability to manage multiple priorities and deadlines.
  • Able to work independently as needed and understand basic customer service concepts.
  • A clear commitment to diversity, community, and inclusion in school communities, as expressed in the St. Christopher’s Diversity and Inclusion Statement.

Physical Requirements:

  • Regularly required to stand, walk, bend and stoop for extended periods of time.
  • Ability to lift up to 25 pounds.
  • Effective October 22, 2021, School policy requires all employees to be fully vaccinated against COVID-19. The School offers an interactive process to assess whether a reasonable accommodation can be made to individuals seeking a medical and/or religious exemption. Requests for reasonable accommodation can be submitted via e-mail to Laura Dick, Human Resources Manager, at dickl@stcva.org.

How to Apply:

We only accept applicant resumes through our online portal, which you can access here. Once you select the “Apply Now” button, it will take you through the prompts to complete your application and upload your resume, cover letter and other required documents.

Application deadline is open until filled.

School Website: www.stchristophers.com

School Information:

Established in 1911, St. Christopher’s School is a JK-12 all-boys day school in Richmond, VA. The School’s single-campus location consists of 43 contiguous acres and 23 buildings with over 300,000 square feet. With over a century of rich history in the education of boys, St. Christopher’s has a reputation as a national and international leader in the education of boys. Our work with the International Boys’ Schools Coalition and our very own Center for the Study of Boys, supports our new strategic plan, Momentum 2025, setting a bold path forward for the entire St. Christopher’s community.

St. Christopher’s School is committed to fostering, in broad and meaningful ways, an inclusive school community in which all members feel respected, welcomed, and valued. As such, St. Christopher’s School is an equal opportunity employer. St. Christopher’s School provides equal employment opportunity to all employees and job applicants without regard to an individual’s race, color, national origin, sex, sexual orientation, gender identity, status as a veteran, marital status, pregnancy, childbirth or related medical conditions including lactation, age, disability, genetic information or any other factor prohibited by applicable law.

Mission Statement:

St. Christopher’s School knows, loves, and celebrates boys, promotes their pursuit of excellence, and prepares them for lives of honor and integrity, service, and leadership.

Benefits Package:

Among peer independent schools nationally, St. Christopher’s offers one of the most generous, comprehensive and competitive employee benefits packages available.

 

Summary of Employee Benefits for Full-Time Employees

Full-time employees work a minimum of 1,000 hours per year.

Retirement Plan

The School contributes 7.5% of the employee’s contract salary each year to a 403(b) Defined Contribution Retirement Plan for employees at least 21 years of age who have completed one year of full-time employment with St. Christopher’s School or similar experience at another institution. In addition, the School will provide a matching contribution equal to 1.5% of contract salary if the employee makes an elective deferral equal to or greater than 1.5% of contract salary to their 403(b) Defined Contribution Retirement Plan, for a potential School contribution of 9.0%.

Medical Insurance

The School will pay 100% of the Consumer Directed Health Plan (also known as the High Deductible Health Plan), including vision coverage, for the employee. Employees may choose to add dependents or upgrade to a more traditional PPO Plan by applying the School’s contribution to the monthly premium cost.

Dental Insurance

Employees may choose from the plans currently offered and are responsible for 100% of the premium.

Long-Term Disability & Professional Liability Insurance

Long term disability and professional liability insurance are provided at no cost to the employee.

Life and Accidental Death & Dismemberment Insurance

Life and Accidental Death & Dismemberment Insurance are provided at no cost to the employee equal to 1x’s the employee’s contract salary. Additional supplemental coverage for the employee and their dependents is available to employees at their own expense.

Pre-tax Savings Accounts

Employees have the opportunity to participate in pre-tax savings accounts through either a dependent care flexible spending account, a medical flexible spending account or a health savings account, subject to respective IRS contribution limits.

Tuition Remission

JK-12

Employees who work a minimum of 1,500 hours per contract year (July 1 to June 30) and have completed three years of prior full-time employment, either with St. Christopher’s School or another institution in a similar role, will be eligible to receive JK-12 tuition grants for eligible children enrolled in St. Christopher’s School or St. Catherine’s Schools. The three years of prior full-time employment must immediately precede the awarding of this tuition grant. For purposes of this benefit, full-time employment is defined as: a minimum of 1,500 hours per year for faculty employees and a minimum of 1,800 hours per year for all other employees. Employees with a full-time start date before July 1, 2020, who have met the eligibility criteria as stated above and have worked a minimum of 1,500 hours per year for the school prior to this date, will receive a tuition grant of 90%. Employees with a full-time start date on or after July 1, 2020, will receive a tuition grant of 75% upon completion of the eligibility criteria as stated above. Grants do not include non-tuition expenses such as fees, books, supplies, etc.

The School will provide tuition grants for up to four eligible children and will support one year in JK. Eligible children are defined as the biological, adoptive or legal ward of the eligible employee.

Extended Day

Employees receive full tuition remission for Extended Day services for the period of time up until the end of their regular workday.

Summer Programs

Employees are eligible to receive discounts on Summer Programs offered by St. Christopher’s School. Discounts are also available for summer Extended Day offerings.

Meals

Employees receive lunch at no expense while School is in session. In order to perform normal mealtime duties, all full-time employees, as well as their immediate families, may receive breakfast five days a week and dinner two days a week at no expense when breakfast or dinner is served.

Additionally, lunch fees are waived for full-time employees’ sons enrolled at St. Christopher’s School.

Leave Policies

Wellness Leave

Full-time employees receive ten (10) paid wellness leave days per fiscal year and may accumulate and carry forward any unused wellness leave days to a maximum of sixty (60) days. Included in the 10 wellness days are two (2) personal days that may be converted and used. Part-time employees will receive and may accumulate and carry forward a pro-rated amount of wellness leave days based upon the amount of time worked. Employees should provide as much notice as possible when requesting wellness leave and must have a supervisor’s approval.

Vacation

Vacation days are available to 12-month employees based on their job classification and continuous length of service. Please contact the Business Office for additional information.

Bereavement/Funeral Leave

Employees may take up to five (5) days of paid bereavement leave for an immediate family member. Employees may also take one day off per year with pay to attend the funeral of a relative outside the immediate family.

Additional Leave

Additional Leave of no more than five business days beyond those listed above may be granted subject to the discretion of the employee’s Division Head or the Headmaster.

Professional Development

The School is committed to supporting the professional growth of employees and will cover costs associated with job-related courses, workshops, conferences, professional associations and graduate degrees. Coverage of costs is budget dependent year to year and subject to the approval of both the employee’s Division Head and the Headmaster.

Onsite Childcare

Little Saints, an on-site daycare facility, is available to employees on a voluntary basis and at the employee’s expense.

Athletic and Fitness Center

Kemper Athletic and Fitness Center is open to employees subject to Athletic Department Rules and Guidelines.

Campus Housing

St. Christopher’s may provide an employee with on-campus or School-owned housing as a condition of employment to better accommodate student access to faculty and administrators outside of the normal School day.

Relocation / Moving Expense Policy

St. Christopher’s School will provide reimbursement to new full-time employees who are relocating to the Richmond area as a result of their new position with the School. Consistent with IRS guidelines, the School’s reimbursement support applies only to required moves for new employees whose primary residence is located in excess of 50 miles from the St. Christopher’s School campus. The maximum gross amount paid to an employee or on behalf of the employee to a moving company shall not exceed $7,500.00.

Our City-Richmond, VA:

Recently featured in The Washington Post, Forbes, Southern Living Magazine and USA Today’s 10 Best Travel Awards, Richmond is known for its vibrant lifestyle and historic charm, mixed with diverse food, music, arts and cultural scenes and leading it to become one of the top mid-sized, affordable cities in the country.

 

Richmond’s residents enjoy big-city amenities combined with family-friendly quality of life. History buffs can enjoy a visit to St. John’s Church, where Patrick Henry gave his famous “Give me Liberty or Give me Death” speech. Museums include the Virginia Museum of Fine Arts, the Institute for Contemporary Art, The American Civil War Museum, the Virginia Museum of History & Culture, the Children’s Museum of Richmond, the Black History Museum & Cultural Center of Virginia and the Virginia Holocaust Museum. Music and dance enthusiasts can enjoy the classics at the Richmond Symphony, Richmond Ballet and Virginia Opera, or more contemporary shows at The National, Altria Theater and outdoor music concerts and festivals on Brown’s Island. Outdoor adventurers can explore over 600 acres of parks, over 40 miles of trails and Class IV rapids in the heart of an urban center through the James River Park System.

Richmond’s array of colleges and universities, Virginia Commonwealth University, Virginia Union University, Virginia State University and the University of Richmond, are cultural hubs and host theater events, music performances and impressive sports teams. The city is also home to the Richmond Flying Squirrels Minor League Baseball team and the Richmond Kickers soccer club.

Not only does Richmond’s appealing climate and location make it an enjoyable and exciting city in which to work and live, but it is ideally situated for a short road trip to the mountains of Charlottesville, to beaches in the Hampton Roads area, or to our nation’s capital, Washington, DC.

 

Contact Information

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://stcva.isolvedhire.com/jobs/856697-280636.html

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