Assistant Director of Finance

St. Martin's Episcopal School
Brookhaven, GA United States

St. Martin’s Episcopal School seeks a culturally competent and responsive candidate to serve in the Assistant Director of Finance role by assisting in coordinating all aspects of Finance, including but not limited to reporting, accounting, and customer relations.  This position is part of the Finance team serving an organization with 150 full-time and 50 part-time/seasonal employees.  It is a full-time (normal business hours are Monday – Friday, 7:30 am-4:00 pm), Exempt, benefits-eligible position reporting to the Director of Finance & Operations.

The Assistant Director of Finance will lead all day-to-day finance operations of a budget of $17 million.  This role requires a proactive, hands-on strategic thinker who will own, in partnership with the Director of Finance & Operations, the responsibility for finance and other operational functions beyond finance such as insurance and risk management and auxiliary operations. This role requires a range of financial, accounting and administrative/organizational skill levels, from routine monthly tasks and reconciliations to complex analysis and special projects. This position requires strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board or other outside partners and the ability to balance day to day priorities with long-term goals and projects; and strong attention to detail.

We are welcoming of all applicants regardless of race, color, gender, age, veteran status, religion, sexual orientation, disability, national or ethnic origin, or any other protected characteristic.

Under the direction of the Director Finance & Operations, the Assistant Director of Finance provides duties including but not limited to the following:

  • Manages the cash receipts and invoicing/billing
  • Responsible for the collection of outstanding accounts
  • Manages daily batch creation, closing and posting
  • Manage monthly deferred revenue recognition and credit card reconciliations
  • Oversee all of student tuition and incidental billing in our tuition management system, FACTS
  • General Ledger account reconciliations related to billing
  • Collect, deposit and post to the ledger all cash receipts for the school
  • Participate in regular team meetings and contribute to culture of open communication.
  • Oversees/responsible for all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements; this includes preparing and/or reviewing monthly reconciliations, journal entries, semi-monthly payroll, 403b reconciliation and remittance, maintaining fixed asset inventory and recording monthly depreciation
  • Completing all monthly reconciliations such as bank accounts, credit cards, summer camp, etc.
  • Responsible for all bank transfers and loan payments
  • Posting sub system including pledge payments and gifts from Raiser’s Edge
  • Guides financial decisions by establishing, monitoring, and enforcing financial policies, internal controls, procedures and reporting system
  • Prepares month-end journal entries and reconciliations
  • Prepares and presents financial reports in an accurate and timely manner (monthly, quarterly, annually)
  • Strategically analyzes financial data; identifies trends and keeps apprised of issues and trends particular to independent schools; supports the Director of Finance & Operations in engaging the board’s audit and finance committees around issues and trends in financial operating models and delivery
  • Assists the Director of Finance with the annual budgeting and planning process; works with individuals at all levels to create budgets as well as leads ongoing review and comparison to actual results with a view to achieving budget objectives; identifies, explains, and corrects variances as appropriate
  • Provides leadership in strengthening internal communications with staff at all levels throughout the organization
  • Complies with federal, state, and local legal requirements by studying existing and new legislation, anticipating future legislation, enforcing adherence to requirements, filing financial reports, and advising management on needed actions
  • Ensures proper categorization and reporting of restricted funds
  • Manages organizational cash flow forecasting
  • Responsible for ensuring books are closed in a timely manner
  • Oversee annual financial audit
  • Manages surplus cash calculations
  • Manages overall organization and retention of business office documents and files such as vendor contracts, certificates of insurance, leases, etc.
  • Maintains confidentiality at all times
  • Assist with other duties as assigned by supervisor

Requirements

Four-year degree required; preferably in business administration, accounting, or other finance-related field.  CPA and/or MBA, working knowledge of Blackbaud Financial Edge and NXT, and independent school experience strongly preferred.

About Us

Founded in 1959, St. Martin’s Episcopal School is a coeducational day school in Atlanta, Georgia, serving approximately 640 students from infants through eighth grade.  St. Martin’s is dedicated to providing a quality education of the whole person in a loving, Christian atmosphere which fosters lifelong learning.  For more information about the School, please visit our website at www.stmartinschool.org.

St. Martin’s is an Equal Opportunity Employer.  In order to provide equal employment and advancement opportunities to all individuals, applicants are considered only on the basis of merit, qualifications and abilities.  Employment decisions will be made without regard to race, color, gender, age, veteran status, religion, sexual orientation, disability, national or ethnic origin, or any other characteristic protected by law.

Contact Information

Please submit a cover letter, resume, and list of references to careers@stmartinschool.org.  No phone calls, please.

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