Director of Advancement

St. Matthew's Parish School
Pacific Palisades, California United States

FULL-TIME POSITION

The Director of Advancement is responsible for leading and managing all aspects of the School’s comprehensive advancement program as designated by the Head of School and Board of Trustees and providing guidance and oversight to the Parents’ Council regarding their fundraising events. As a member of the senior administrative staff, the Director will coordinate and oversee all fundraising activities, including leading and directing  the School’s Annual Giving Program, any capital or endowment campaigns, and special fundraising events, direct ongoing alumni and past parent communications and events, manage and supervise the Advancement office staff, and write and coordinate Advancement publications and communications, and create grant proposals.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

ANNUAL FUNDRAISING

  • Provide strategy, leadership and overall management of the School’s Annual Giving program by working closely with trustee annual giving chairs to coordinate solicitations, train volunteer solicitors, develop mailers and other materials, and oversee donor stewardship, including gift acknowledgement, tax receipt and recognition letters and plaques, and coordinate, donor events to maximize giving from present parents, past parents, alumni and grandparents.
  • Together with the Head of School and Board, cultivate and solicit gifts. 
  • Monitor giving levels among various constituencies and report in a timely manner on the program’s progress to the Board and Head of School.
  • Develop a detailed analysis of the program’s various giving levels and work with the Board and Head to develop and implement strategic initiatives to further improve giving.

CAPITAL, ENDOWMENT AND SPECIAL FUNDRAISING

  • Oversee the successful implementation and completion of any present or future capital or endowment campaigns.
  • Working with the Board and Head, identify, recruit and train key campaign leaders and all other campaign volunteers.
  • Assist in developing an overall theme, giving pyramids, and timeline for any major campaign.
  • Research and devise effective strategies for soliciting key prospects for leadership level gifts.
  • Create effective, eye-catching campaign materials.
  • Develop and implement giving programs that target foundations, past parents, alumni and grandparents, and where appropriate, corporations and civic organizations.
  • Research planned giving programs in order to assist the Board and Head in implementing such a program.

PARENT, COMMUNITY AND ALUMNI RELATIONS

  • Learn, embrace, and respect St. Matthew’s culture, practices and policies.  Understand the personalities, opportunities, and challenges inherent to the St. Matthew’s Parish School community.
  • Understand and embrace the School’s mission statement and philosophy.
  • Attend various St. Matthew’s meetings and other events in an effort to keep in communication with church leaders, Board of Trustees members, teachers, parents, and volunteers.
  • Cultivate, build and maintain donor relationships. Design and implement donor recognition strategies and programs that ensure all gifts are acknowledged appropriately and promptly. 
  • Strengthen relations with alumni, past parents and grandparents of the School by establishing an accurate and comprehensive database and through implementing special events, programs, and online and print communications.
  • Serve as liaison between School and Parents’ Council regarding Parents’ Council fundraising events and communications relating to those events, coordinating timelines with School and Parents’ Council events and campaigns to optimize fundraising. 

COMMUNICATIONS

  • Together with Head of School, Director of Communications and Publications and other Senior Administrative staff as needed, coordinate joint or parallel communications between Parish and School as it relates to Advancement functions. 
  • Assist and advise the Head of School with communications and messaging as requested. 
  • Together with the Director of Communications and Publications oversee design, content, writing and publication of Windmill magazine, Annual Report on Philanthropy and other Advancement and School publications and reports. 
  • Together with the Director of Communications and Publications direct, design, manage and oversee communication and messaging regarding advancement, fundraising and alumni related topics. 
  • Together with Director of Communications and Publications and other Senior Administrative staff, including School Chaplain, Director of Enrollment and Director of Finance, oversee Communications of Parents’ Council as related to fundraising and solicitation of parents.

ADMINISTRATION AND DEVELOPMENT OFFICE OPERATIONS

  • Organize and oversee the maintenance of a fundraising/advancement/donor computer database, which best serves the School’s development needs now and in the future.
  • Oversee gift processing and reconciliation with the Business Office.
  • Write letters of thanks and other types of correspondence related to Advancement activities.
  • Maintain accurate records of fundraising activities related to Advancement activities.
  • Keep in contact with and steward past and current donors: current parents, past parents, alumni, and grandparents.
  • Prepare and manage an annual Advancement department budget for cost-effective financial results. Coordinate the creation of an annual report at the close of each school year.
  • Provide statistical data and complete annual surveys for independent school associations (NAIS and CAIS) as well as reports to the Board of Trustees as requested by the Head of School.
  • Foster professional growth and standards among all Advancement office personnel by participating in local and national organizations, conferences and workshops.
  • Attend all Senior Administration meetings, Board of Trustee meetings and other school events as appropriate

PROFESSIONAL AND PERSONAL QUALITIES

  • A strong fundraising background with experience in establishing and implementing effective Advancement programs in an independent school or like organization
  • Leadership abilities and a collaborative style so able to work effectively with all constituencies of the School community:  Board of Trustees, administrators, faculty, students and parents
  • Capacity to think and plan strategically – anticipate needs, analyze trends and data, the ability to prioritize tasks, and implement short-term, intermediate-term and long-term plans
  • A quick-thinking individual able to work through solutions to a variety of challenges, keeping overarching (“big picture”) issues in the forefront while tackling day-to-day details
  • Ability to use fundraising software, and computer and Internet savvy
  • A stable, calm, mature person of unquestioned integrity and honesty
  • A team player, possessing a sense of humor and upbeat personality, willing to work cooperatively and fairly with all constituents

QUALIFICATIONS

  • Bachelor’s degree in Business or related field required; Master’s preferred 
  • 5-7 years of experience in related field
  • 2- 3 years of experiences as an administrative leader, preferably in independent schools
  • Proven success at working collaboratively in educational leadership
  • Must be highly organized and a self-starter with good initiative, excellent attention to detail, and a creative approach to problem-solving.  Must work well with Advancement and administrative teams. Able to multitask, prioritize, and remain level-headed in any situation  
  • Excellent interpersonal skills and a great team player. A high level of confidentiality and discretion are required. Excellent communications skills are critical, including writing skills  

TERMS OF EMPLOYMENT

This is an exempt position. Competitive compensation, commensurate with experience.  Benefits package includes, but not limited to medical, life, and dental insurance, and retirement plan.   Generous vacation package.  

All school personnel must successfully complete a fingerprint background check through Live Scan and provide current tuberculosis clearance.

Contact Information

APPLICANTS SHOULD SEND A RESUME AND LETTER OF INTEREST TO: 

Juana Ochoa, Dir. of Human Resources

St. Matthew’s Parish School

1031 Bienveneda Avenue

Pacific Palisades, California 90272

e-mail: hr@stmatthewsschool.com

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