Director of Auxiliary Programs

All Saints Episcopal School
Beaumont, TX United States

About All Saints Episcopal School

Since 1954, All Saints Episcopal School has provided students with a comprehensive approach to learning, integrating scientific, philosophical, technological and artistic expression with a sincere commitment to spiritual and ethical principles. All Saints is a private, iPhotos for independent, co-educational campus, open to qualified students of any race, color, gender, religious affiliation and national or ethnic origin. The school serves students ranging from grades PK3-8 with a current enrollment of 330 students. Offering an abundance of opportunities for experiential learning, students arrive each day knowing their knowledge will be enriched, their bodies challenged, and their souls nurtured. All Saints offers a beautiful educational setting in Beaumont, Texas. The 11 acre campus boasts state of the art facilities including an air conditioned gymnasium, playing fields, tennis courts, playgrounds, science labs, a makerspace, and much more.

The Position

All Saints has recently committed to the creation of this new leadership role as a strategic step towards auxiliary program growth and improvement. While the school continues to operate longstanding and well-respected summer and after-school programs, it simultaneously recognizes the opportunity to develop and grow new programs to achieve untapped potential. The position will benefit from strong leadership support and regular participation in the school’s senior leadership team. The new Director of Auxiliary Programs will report to the Head of School and work collaboratively across other departments of the school including the Business Office, Athletics, Marketing, and Admissions.

Mission and Philosophy

At All Saints, the school’s mission guides the community every day, in all that they do: “All Saints Episcopal School is a community dedicated to academic excellence in a secure and supportive Christian environment.” The school’s philosophy states, “All Saints is a caring community dedicated to providing an educational program that emphasizes the development of the whole child, spiritually, intellectually, morally, emotionally, and physically. Our goal is to equip students with Christian values, a growth mindset, and a strong academic foundation that will enable them to be confident and successful citizens in their future endeavors.”

Current All Saints Episcopal School Auxiliary Programs

Early Saints

All Saints provides a daily early drop-off opportunity to all school families. The program is housed in the dining facility where students can be dropped off as early as 7:00am.

Club All Saints

Club All Saints is the school’s extended day program for students in PK3-8 grades each afternoon until 6:00pm. The program occurs in the St. Stephen’s Church Christian Education building adjacent to the school.

Summer Explorers and Summer Club

Summer Explorers is a recreational day camp for students in Grades PK3-8. It operates for 4 weeks and includes half-day specialty programs in a variety of program areas including the arts, sports, and technology. Programs are open to All Saints students and non-All Saints students. Summer Club is a 5 week program available to All Saints students as an extension of the school year Club programs.

Position Description: Director of Auxiliary Programs

Summary Description

Reporting to the Head of School, the Director of Auxiliary Programs is responsible for strategic planning, operations, market development, program design, promotion, budgeting, monitoring, and evaluation of All Saints Episcopal School current and future auxiliary programs including summer camps, after school and enrichment programs, the rental of school facilities, and sales of school merchandise.

Essential Functions and Key Objectives

Strategic Program Development

  • Build vibrant programs that achieve annual and long-term net revenue growth targets, support the school’s mission and program, and build All Saints Episcopal School’s market exposure.
  • Collaborate with school leadership, administration, and faculty to ensure all auxiliary programs align with and support All Saints mission and philosophy
  • Design, enhance, and expand program offerings that align with long-term strategic auxiliary programs vision and financial objectives
  • Continually explore innovative opportunities for leveraging the intellectual and physical assets of the school
  • Continually explore innovative opportunities for supporting school admissions and building the school’s exposure in the independent school market
  • Annually seek and analyze input from participants and staff regarding the quality of their program experience
  • Seek to identify partnerships that may enhance auxiliary program potential

Program Management

  • Ensure that program participants have a safe and positive experience such that they return and/or recommend our programs to others.
  • Oversee and manage all auxiliary programs including but not limited to: Summer Explorers. Early Saints, Club All Saints, enrichment programs, facility rentals, and sales of school merchandise
  • Provide an appropriately safe, caring, and enriching environment for all auxiliary program participants
  • Establish routines, provide positive guidance, and enforce policies and procedures, including disciplinary policies, in accordance with All Saints stated values
  • Provide ongoing training, supervision, support, and professional development of all faculty and staff of auxiliary programs
  • Develop and oversee all safety and health protocols in coordination with school risk management plan
  • Oversee all aspects of campus rentals by creating policies, protocols and procedures for facilities usage and pricing for all events and programs on All Saints campus beyond the regular school day

Financial Management

  • Ensure that the Auxiliary Programs’ financial performance meets or exceeds budgeted expectations.
  • Prepare an annual budget covering all aspects of program revenues and expenses to ensure profitability
  • Monitor revenues and expenses on a monthly basis, and in accordance with budgetary restrictions, for bottom line performance across all programs
  • Provide the Business Office with all the information necessary to complete the financials in an accurate and timely manner
  • Work with individual program directors to ensure profitability of their programs
  • Establish appropriate compensation for all auxiliary program employees in coordination with the Business Manager

Marketing, Communication, and Recruitment

  • Effectively promote the programs so as to achieve the enrollment and revenue targets.
  • In coordination with the Director of Online Marketing, develop and implement a comprehensive marketing strategy for all auxiliary programs that aligns with the school’s strategic branding initiatives
  • Ensure that all auxiliary programs have an effective and accurate internet presence including website, social media, and digital marketing that align with the school’s branding
  • Plan and coordinate the publishing and advertising of program catalogues, brochures, and schedules
  • Manage all public relations and marketing initiatives including open houses, mailers, brochures, camp fairs, and ad placement to promote and communicate the programs to prospective and enrolled participants
  • Write and distribute regular communications among auxiliary program constituencies that effectively provide updated information and a sense of community
  • Serve as primary recruiter to all programs and manage the activities of others charged with recruitment
  • Work closely with the Admissions Office to identify and follow-up with participants who have strong potential to convert to All Saints Episcopal School student prospects
  • As appropriate, accompany Admissions Office staff to regional marketing events and receptions

Administration and Operations

  • Ensure that the administration of the programs is efficient and effective.
  • Oversee registration for all auxiliary programs
  • Ensure the auxiliary programs database is accurate and comprehensive
  • Prepare reports for, and communicate with, All Saints leadership to ensure awareness of auxiliary program performance
  • Execute and oversee all contracts related to programs
  • Ensure that all auxiliary programs are in compliance with all applicable regulations of licensing and governing entities.

Human Resources

  • Hire and manage to build a stable, effective, customer-focused team.
  • In collaboration with the Business Office and program directors:
  • Recruit, hire, and train All Saints auxiliary program employees
  • Ensure that all necessary and required employment forms, including background checks, are completed and on file
  • Coordinate and communicate payroll to the business office as needed
  • Coordinate and conduct annual performance evaluations of all auxiliary programs personnel

Other Duties

  • Participate in special assignments and projects as needed to improve school operations (i.e. buildings and grounds, safety, accreditation, committees, etc.)
  • Perform other duties as assigned by the Head of School

Desired Qualifications

Successful candidates will have the energy and ambition to manage and develop All Saints School’s Auxiliary Programs to the highest degree of educational excellence. They will be organized, attentive to detail, and motivated by authentic interest in the experience of the participants in the programs. They will be driven by an entrepreneurial spirit, while being resourceful, innovative, forward thinking and committed.

The preferred qualifications listed below are representative of the knowledge, skill, and/or ability required to perform essential functions of the job:

  • 3-5 years of progressively responsible experience managing summer/auxiliary programs or equivalent
  • Bachelor’s degree
  • The ability to think strategically in developing, enhancing, and refining summer/auxiliary programs in the broader context of a mission-driven independent school
  • A self-starter with a high level of integrity and a strong work ethic
  • A demonstrated commitment to creating and supporting diverse, equitable, and inclusive communities
  • A love of children
  • Strong financial acumen with demonstrated ability to develop and manage a budget
  • Excellent project management and organizational skills
  • Expertise in marketing summer or similar programs using a variety of technology resources including social media
  • A well-developed, collaborative work style; ability to interact with employees at all levels of the community
  • Ability to understand youth development programming, applicable regulations/laws, trends, best practices and new developments in the field
  • Knowledge and skill to negotiate and manage contracts
  • Excellent oral and written communication skills
  • Demonstrated competence with technology platforms including Microsoft Office products, Google applications, database management, website development, and digital media
  • A sense of humor

Contact Information