Executive Assistant to the Chief Financial & Operating Officer

St. Margaret’s Episcopal School is now accepting applications for a full-time Executive Assistant to the Chief Financial & Operating Officer. The executive assistant to the Chief Financial and Operating Officer supports the CFOO’s leadership role performing administrative and operational tasks to maintain an effective and well-organized office.

Essential Duties:

• Serves as confidential assistant to CFOO.
• Provides administrative support for Business Office, Human Resources, Campus Safety and Facilities.
• Schedules appointments and meetings; maintains heavy daily calendar; makes travel arrangements.
• Prepares reports and letters for both on-campus and off-campus correspondence.
• Maintains office files, equipment and supplies.
• Opens, distributes and responds to office mail.
• Screens telephone calls and visitors as appropriate.
• Prepares agendas and takes minutes for various meetings.
• Prepares and distributes board reports for Finance, Audit, Investment and Facilities Committees.
• Compiles data from various contributors for external reports (i.e., INDEX, Cal-Isoba).
• Compiles data and reports for annual financial aid applications.
• Keep detailed calendar of all external reports and ensure timely submission.
• Regular, punctual attendance and accurate electronic timekeeping.
• Performs other duties related to job description as requested by CFOO.

Requirements:

• Bachelor’s degree preferred or equivalent education and experience.
• Five to seven years of administrative professional experience, preferably at a financial institution.
• Experience using the computer to complete tasks, including Word, Outlook, Microsoft Excel, PowerPoint with skill and accuracy.
• Accounting background would be beneficial, but is not required.

Compensation: $35 – 40/hour

Contact Information