Executive Assistant to the Chief Financial & Operating Officer

St. Margaret's Episcopal School
San Juan Capistrano, CA United States

St. Margaret’s Episcopal School is now accepting applications for a full-time Executive Assistant to the Chief Financial & Operating Officer. The executive assistant to the Chief Financial and Operating Officer supports the CFOO’s leadership role performing administrative and operational tasks to maintain an effective and well-organized office.

Essential Duties:

  • Serves as confidential assistant to CFOO.
  • Provides administrative support for Business Office, Human Resources, Campus Safety and Facilities.
  • Schedules appointments and meetings; maintains heavy daily calendar; makes travel arrangements.
  • Prepares reports and letters for both on-campus and off-campus correspondence.
  • Maintains office files, equipment and supplies.
  • Opens, distributes and responds to office mail.
  • Screens telephone calls and visitors as appropriate.
  • Prepares agendas and takes minutes for various meetings.
  • Prepares and distributes board reports for Finance, Audit, Investment and Facilities Committees.
  • Compiles data from various contributors for external reports (i.e., INDEX, Cal-Isoba).
  • Compiles data and reports for annual financial aid applications.
  • Keep detailed calendar of all external reports and ensure timely submission.
  • Regular, punctual attendance and accurate electronic timekeeping.
  • Performs other duties related to job description as requested by CFOO.


  • Bachelor’s degree preferred or equivalent education and experience.
  • Five to seven years of administrative professional experience, preferably at a financial institution.
  • Experience using the computer to complete tasks, including Word, Outlook, Microsoft Excel, PowerPoint with skill and accuracy.
  • Accounting background would be beneficial, but is not required.

Compensation: $35 – 40/hour

Contact Information