Executive Assistant to the Headmaster

St. Christopher's School
Richmond, VA United States

Position Classification: Full-time, 12-month, Staff, salaried exempt

School Year Hours: 8:00 a.m. – 4:00 p.m., Monday-Friday, with extended hours as needed to fulfill duties

Summer Hours: 9:00 a.m. – 4:00 p.m., Monday-Thursday, 9:00 a.m. – noon, Friday

Reports to: Headmaster

Position Summary:

St. Christopher’s School, the largest all-boys school in Virginia and one of the largest and oldest boys’ schools in the Mid-Atlantic region, seeks an Executive Assistant to the Headmaster starting summer 2024.

Principal Responsibilities:

  • Support the Headmaster in his various duties and responsibilities, and oversee the functioning of his office
  • Serve as liaison between Headmaster and faculty, staff, parents, students, alumni, and community and promote goodwill of school
  • Provide administrative support for the Headmaster 
  • Provide support for the Administrative Team and various divisions/departments by scheduling team meetings and documenting team minutes and action items
  • Provide administrative support for the School’s Board of Governors (BOG)
  • Maintain School’s master calendar, working with faculty, staff, Parents’ Association, and St. Catherine’s
  • Provide yearly major dates calendar in coordination with the Administrative Team and St. Catherine’s School
  • Support and help coordinate Schoolwide security efforts, partnering with the School’s Director of Security

Qualifications and Key Skills: 

  • A commitment to St. Christopher’s mission, Community Pillars, policies, and initiatives
  • A commitment to best practices in education, as articulated in the School’s Teaching Excellence Document, and a dedication to best practices for boys, as espoused by the St. Christopher’s Center for the Study of Boys
  • A clear commitment to diversity, community, and inclusion in school communities, as expressed in the St. Christopher’s Diversity and Inclusion Statement
  • Minimum of 5-7 years experience in managing office functions or in position(s) involving similar areas of responsibility
  • A positive and cheerful disposition with a readiness to help others and to treat all with respect
  • Strong personal motivation and ability to work independently, with minimal direct supervision, and as part of a team
  • Strong and engaging interpersonal communication skills
  • Ability to deal with highly sensitive information in a discreet and confidential manner
  • Effective problem solving, decision making, and critical and analytical thinking skills
  • Exceptional project management and organizational skills
  • Proficient use of Google Suite, spreadsheets, database, e-mail, presentation, and calendar-management  technologies 
  • Ability to anticipate future functions/needs of the office as well as upcoming major events   
  • Ability to manage multiple functions or projects simultaneously 
  • Enjoys working with young people, especially boys

Physical Requirements:

  • Regularly required to stand, walk, bend and stoop for extended periods of time
  • Ability to lift up to 25 pounds
  • May occasionally be required to work in poor weather conditions during school events

Contact Information

How to Apply: 

We only accept applicant résumés through our online portal, which you can access here. Once you select the “Apply Now” button, it will take you through the prompts to complete your application and upload your résumé, cover letter and other required documents.