Executive Assistant to the Headmaster

Position Classification: Full-time, 12-month, Staff, salaried exempt

School Year Hours: 8:00 a.m. – 4:00 p.m., Monday-Friday, with extended hours as needed to fulfill duties

Summer Hours: 9:00 a.m. – 4:00 p.m., Monday-Thursday, 9:00 a.m. – noon, Friday

Reports to: Headmaster

Position Summary:

St. Christopher’s School, the largest all-boys school in Virginia and one of the largest and oldest boys’ schools in the Mid-Atlantic region, seeks an Executive Assistant to the Headmaster starting summer 2024.

Principal Responsibilities:

• Support the Headmaster in his various duties and responsibilities, and oversee the functioning of his office
• Serve as liaison between Headmaster and faculty, staff, parents, students, alumni, and community and promote goodwill of school
• Provide administrative support for the Headmaster 
• Provide support for the Administrative Team and various divisions/departments by scheduling team meetings and documenting team minutes and action items
• Provide administrative support for the School’s Board of Governors (BOG)
• Maintain School’s master calendar, working with faculty, staff, Parents’ Association, and St. Catherine’s
• Provide yearly major dates calendar in coordination with the Administrative Team and St. Catherine’s School
• Support and help coordinate Schoolwide security efforts, partnering with the School’s Director of Security

Qualifications and Key Skills: 

• A commitment to St. Christopher’s mission, Community Pillars, policies, and initiatives
• A commitment to best practices in education, as articulated in the School’s Teaching Excellence Document, and a dedication to best practices for boys, as espoused by the St. Christopher’s Center for the Study of Boys
• A clear commitment to diversity, community, and inclusion in school communities, as expressed in the St. Christopher’s Diversity and Inclusion Statement
• Minimum of 5-7 years experience in managing office functions or in position(s) involving similar areas of responsibility

• A positive and cheerful disposition with a readiness to help others and to treat all with respect
• Strong personal motivation and ability to work independently, with minimal direct supervision, and as part of a team
• Strong and engaging interpersonal communication skills
• Ability to deal with highly sensitive information in a discreet and confidential manner
• Effective problem solving, decision making, and critical and analytical thinking skills
• Exceptional project management and organizational skills
• Proficient use of Google Suite, spreadsheets, database, e-mail, presentation, and calendar-management  technologies 
• Ability to anticipate future functions/needs of the office as well as upcoming major events   
• Ability to manage multiple functions or projects simultaneously 
• Enjoys working with young people, especially boys

Physical Requirements:

• Regularly required to stand, walk, bend and stoop for extended periods of time
• Ability to lift up to 25 pounds
• May occasionally be required to work in poor weather conditions during school events

Contact Information