Receptionist and Admin Assistant to Head of School and Business Office

St. Mark’s Morning Receptionist and Administrative Assistant to the Head of School and Business Office is a crucial position for the effective operations of  St. Mark’s Episcopal School. While this position encompasses many different duties, its primary function is greeting our community and supporting administrative needs.

Duties:

Morning Receptionist:

• Arrive at 7:15 AM to turn on phones, greet faculty and check in peace officers
• Receive all guests, faculty and staff, students, vendors and others in a personal way and be sensitive to how demeanor is reflective of the School
• Ensure campus security by directing all visitors to sign in and/or carry a visitors badge
• Quickly adapt to changing needs and rising situations, communicating necessary information to the Director of Operations in a timely manner
• Promptly answer all calls, be knowledgeable about campus activities to answer questions and direct callers to the appropriate person
• Support faculty absences through the substitute process
• Manage and restock lounges with coffee and supplies, assuring lounges remain neat and clean
• Manage copier supplies and report maintenance issues to the IT Department
• Coordinates Front Office staffing and enroll other to assist as needed
• Communicate maintenance emergencies to Facilities team
• Support the daytime receptionist with the following duties:
  • Provide lunch and break coverage
  • Receive items dropped off by parents and assure they reach their destination
  • Make teacher copies upon request

Duties after 9:30 AM:

Head of School Support:

• Effectively and promptly manage the Head of School’s calendar
• Foresee calendar issues and assure Head of School is prepared for the day’s meetings
• Plan and execute Head of School’s events including those held in the Head of School residence Leadership Team meetings and monthly All School Meetings
• Coordinate Head of School’s travel and conference arrangements and assist others if needed

Business Office duties:

• Accounts receivable
  • Manage tuition, athletic fees and other uploads into tuition management software
  • Research and respond to parent questions
  • Follow up on past due accounts
  • Make bank deposits online and in person under the supervision of the Controller
• Accounts payable
  • Process invoices assuring proper coding and approvals
  • Enter invoices into Financial Edge accounting software
  • Complete weekly check runs, including procuring the signing, scanning and mailing checks under the supervision of the Controller
  • Manage filing of vendor contracts and COIs
  • Assure W-9s are on file for all vendors 

Knowledge, skills and experience

• Working knowledge of the following software and products:
  • Microsoft Office  
  • Google Office Suite
  • Knowledge of Blackbaud products is a plus
• Work experience as an executive assistant preferred
• Exposure to accounts payable is required
• Knowledge of independent school settings preferred
• Confidentiality and sensitivity are required

About St. Mark’s Episcopal School

The community of St. Mark’s Episcopal School celebrates the uniqueness of each child. We are stewards of our students’ intellectual curiosity, faith, and passion for discovery. We cultivate joy, playfulness, and growth in a child-centered environment. Located in the West University Place neighborhood of Houston, St. Mark’s serves 450 students from two-year-olds through 8th grade. St. Mark’s is an engaging community of learners where the school partners with its families in preparing each student for the path that lies ahead through a stimulating, whole-child school experience. Through offerings in athletics, performing and visual arts, technology, Spanish and a robust curriculum, St. Mark’s prepares its graduates for the many high school options Houston offers, and successfully places its students in high schools which best fit each. 

St. Mark’s is an Episcopal school, and as part of the St. Mark’s Episcopal Church parish, is known as a community environment and second home to over 350 families. The school is committed to its positive relationship with families, believing strongly in the power of a fully engaged dynamic between school and home. As a place where children are known, teachers understand what it means to meet children where they are, which plays a crucial role in fostering each child’s spirit.

Interested candidates should complete our online application.

Contact Information