Operations Manager

OPERATIONS MANAGER

St. David’s Episcopal Day School

Wayne, Pennsylvania

The Opportunity

St. David’s Episcopal Day School (SDEDS) is seeking a highly organized, detail-oriented, and execution-driven Operations Manager to serve as the operational backbone of the school.

This role is not about setting vision.

It is about ensuring that everything runs consistently, accurately, and professionally.

The Operations Manager will oversee enrollment operations, daily school logistics, compliance, and administrative systems, allowing the Head of School to focus on instructional leadership and culture.

This is a critical role in a school that is moving from informal, inconsistent processes to structured, predictable, and scalable operations.

Position Overview

The Operations Manager serves as the Enrollment and Operations Hub of the school.

This individual owns the systems, workflows, and day-to-day execution that keep the school functioning smoothly.

At certain times of year, 30–40% of the role will be dedicated to admissions and enrollment operations, making this both a front-facing and behind-the-scenes leadership position.

Key Responsibilities

1. Admissions & Enrollment Operations (Primary Focus)

Manage the full admissions pipeline from inquiry through enrollment
Coordinate and/or conduct family tours
Track application progress and maintain accurate enrollment data
Lead consistent follow-up communication with prospective families
Manage Brightwheel workflows and enrollment systems
Ensure all required documentation and forms are completed
This is a high-visibility, detail-critical function that directly impacts enrollment stability.

2. Daily School Operations

Build and manage school-wide schedules (classrooms, specials, coverage)
Coordinate substitute coverage and staffing adjustments
Manage staff time-off tracking and coordination
Track lesson plan submissions and key academic documentation
Oversee report card processes and student records
Coordinate logistics for school events and programs

3. Compliance & Licensing

Manage DOE and DHS licensing requirements and renewals
Maintain student health records, immunizations, and emergency forms
Track staff certifications, clearances, and CPR compliance
Ensure the school remains fully compliant with all regulatory requirements

4. Administrative Financial Execution (Support Role)

Support billing processes, including tuition and add-ons
Coordinate payroll-related inputs and adjustments
Assist with monthly reconciliations (Brightwheel, credit cards, etc.)
Manage ordering supplies and operational materials

5. Facilities Coordination

Serve as primary liaison with church/property team
Coordinate maintenance, repairs, and facility-related needs
Ensure classrooms and shared spaces are operationally ready

Success Profile

The successful candidate will bring:

Operational Precision

Highly organized and detail-oriented
Strong follow-through and execution discipline
Ability to manage multiple workflows simultaneously

Systems Thinking

Creates structure where inconsistency previously existed
Builds repeatable, scalable processes
Brings order to complexity

Communication & Responsiveness

Clear, professional, and timely communicator
Responsive to families, staff, and leadership
Maintains composure in a fast-paced environment

Accountability Mindset

Takes ownership of outcomes
Follows through without constant oversight
Holds a high bar for accuracy and consistency

Partnership with Head of School

This role is designed to complement the Head of School.

The Head of School sets direction and priorities
The Operations Manager ensures execution and follow-through

The two roles must operate in close partnership, with clear boundaries and mutual accountability.

Professional Background

Required

Experience in school operations, administration, or a similar coordination-heavy role
Strong organizational and systems management capability
Experience managing logistics, scheduling, or administrative workflows

Preferred

Experience in early childhood or independent school settings
Familiarity with enrollment systems (e.g., Brightwheel or similar)
Exposure to compliance, licensing, or regulated environments

Why This Role Matters

This role is central to the school’s ability to:

Maintain enrollment stability
Reduce operational chaos and inconsistency
Improve staff experience through clarity and structure
Support a high-functioning, professional school environment

This is a role for someone who takes pride in making things work well.

https://www.indeed.com/job/operations-manager-5e45aacb8195914d

Contact Information