Parish Operations and Children & Youth Formation Coordinator

Parish Operations & Children and Youth Formation Coordinator

St. Anne’s Parish — Annapolis, Maryland

Status: Full-Time

Hours: 40 hours/week
Schedule: Sunday–Thursday

Reports to: Associate Rector/Rector’s Designee
Works Closely With: Clergy, Preschool Director (PASA), Parish Administrator, Volunteers

Role Summary

St. Anne’s Parish seeks a gifted, organized, and relational leader to serve in a full-time interim role integrating children and youth formation coordination, PASA spiritual life support, and parish operations and logistics. As such, it is a coordinating, curatorial, and operational role that supports clergy-led worship and formation while ensuring that programs, people, and systems function smoothly and coherently.

The position is especially well-suited to someone who loves both ministry and structure—who understands that good formation depends not only on vision and prayer, but also on calendars, communication, preparation, and follow-through.

Core Areas of Responsibility

1. Children & Youth Formation (Coordination Focus)

Pre-K through Grade 12

• Coordinate Sunday School, Movement & Music, Godly Play (in collaboration with designated leaders), and Youth Group
• Support and implement Episcopal-grounded formation curricula under clergy guidance
• Recruit, train, schedule, and support volunteers
• Coordinate seasonal and intergenerational parish events (e.g., Advent Wreath Workshop, Christmas Pageant, Shrove Tuesday, Easter Egg Hunt)
• Organize Vacation Bible Camp
• Organize youth retreats, mission opportunities, and diocesan participation
• Ensure consistency, communication, and pastoral continuity across age groups

2. Preschool for the Arts at St. Anne’s (PASA) – Spiritual Life Support

• Coordinate and support chapel, ensuring readiness, materials, scheduling, and flow
• Serve as a pastoral and relational presence for PASA children, families, and staff
• Collaborate with the Preschool Director to integrate age-appropriate spiritual practices into school life
• Support teachers in nurturing children’s spiritual formation (without extending into full-day teaching responsibilities)
• Strengthen the visible and lived connection between PASA and the parish.

3. Parish Operations & Ministry Support

• Support parish scheduling, calendars, and ministry logistics
• Maintain parish records, registers, and database systems
• Prepare bulletins, formation materials, and program resources
• Assist with parish communications, mailings, and stewardship support
• Coordinate sacramental logistics (baptisms, funerals, memorials) in collaboration with clergy
• Support historical, cemetery, archival, and educational initiatives as needed
• Coordinate room use, signage, supplies, and event logistics
• Serve as a reliable operational partner to clergy, staff, and volunteers
• Handle confidential information with discretion and professionalism

Work Rhythm

• Sunday: Children’s and Youth Formation coordination and support
• Monday–Thursday:
  • Parish operations and administration
  • PASA spiritual life coordination
  • Planning, preparation, communication, and volunteer support
• Periodic Saturdays: (Commensurate Time off for Saturdays worked will be given.)
  • Children/youth events, retreats, and major parish gatherings.

Qualifications & Dispositions

We are seeking someone who is:

• Grounded in Christian faith and energized by ministry with children and families
• Highly organized, dependable, and attentive to detail
• Warm, collaborative, and confident working with clergy, educators, volunteers, and parents
• Skilled in planning, communication, and follow-through
• Comfortable with databases, calendars, digital tools, and parish systems
• Familiarity with Episcopal/Anglican tradition is strongly preferred.

Relevant experience may include:
Church ministry, chaplaincy, education, nonprofit administration, parish operations, or related fields.

Position Details

• Status: Full-Time
• Location: On-site at St. Anne’s Parish, Annapolis
• Compensation: Commensurate with experience
• Physical Requirements: Ability to work in historic buildings with stairs
• Relocation Assistance: Not available

How to Apply

Please submit a cover letter and résumé to:

Nancy Pollack
📧 npollack@stannes-annapolis.org
Subject Line: Parish Operations & Children/Youth Formation Coordinator

Applications will be reviewed on a rolling basis.

Contact Information