Berkeley Preparatory School
Tampa, FL United States

The Receptionist serves as the liaison between our alumni, students, families, faculty, staff, and visitors with the highest level of professionalism, courtesy, and hospitality. The Receptionist sets a positive tone for all visitors, callers, and guests through exercising our core values of discipline, diligence, and integrity. The Receptionist will always demonstrate an upbeat and helpful attitude and take pride in being the face of Berkeley.

Receptionist Responsibilities:
• Open the Administrative offices daily in a punctual manner with strong attendance
• Answer, screen, and direct phone calls in a polite and friendly manner
• Greet visitors, vendors, and guests warmly, directing them appropriately and answering questions graciously and accurately
• Process all visitors, vendors, alumni, and faculty badges in the Fast Pass System
• Take and ensure messages are passed to the appropriate employee
• Manage incoming and outgoing USPS mail procedures
• Schedule FedEx/UPS package pickups
• Take inventory of office and mailing supplies; order and restock, as needed
• Oversee and schedule one conference room in the administrative building
• Assist with general administrative tasks to include, but not limited to, copying, faxing, mail merge, creating address labels, and data entry
• Demonstrate positivity and a team spirit by assisting other departments with bulk mailing projects and other special tasks
• Maintain the front office and employee kitchen, in a clean and tidy manner
• Maintain and distribute the school phone directory and have ready for distribution the week before school begins, with updates as needed throughout the year
• Maintain late duty roster

Receptionist Skills & Attributes:
• Excellent verbal and written communication
• Exceptional telephone etiquette
• Customer-service oriented
• High degree of organization and resourcefulness
• Adept at prioritizing, scheduling, and multitasking
• Ability to handle all forms of office equipment (e.g., the telephone switchboard, printer, fax machine, postage machine, etc.)
• Active listener with excellent interpersonal skills
• Fast and eager learner
• Friendly and positive attitude
• Maintain grace and professionalism in times of simultaneous requests from multiple constituents

Receptionist Qualifications:
• High school diploma or general education degree (GED) required
• Two to three years of relevant experience in an office environment, primarily running a front office
• Proficient in Microsoft Office, Apple productivity and Google suites
• Demonstrated ability to read, write, and speak English
• Able to type a minimum of 35 wpm
• Strong phone skills
• Excellent interpersonal skills
• Comfortable multi-tasking and prioritizing tasks without guidance
• Punctual with strong attendance

The Receptionist must show a strong willingness to receive feedback regularly, grow professionally, significantly contribute to the success of the school and will be eager to work in a culturally and ethnically diverse environment.

Compensation and Benefits:
This is a full-time, hourly position with full benefits. The compensation package will be very competitive and commensurate with experience and the national independent school and college markets.

Contact Information

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All inquiries and nominations are kept confidential.

Berkeley Preparatory School does not discriminate on the basis of age, gender, religion, race, color, sexual orientation, gender identity, genetic information, disability, or national or ancestral origin in the administration of its educational policies, scholarship and loan programs, athletic and other School- administered programs, or in the administration of its hiring and employment practices. The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.