Senior Accountant

Saint Andrew's Episcopal School
Saratoga, CA United States

About the School:

Located in Saratoga, California, Saint Andrew’s Episcopal School is an independent school for Pre-Kindergarten through 8th grade students. Saint Andrew’s is a wholehearted community of learners with a wholehearted commitment to cultivating student happiness, academic achievement, and character. Our complete, balanced, and inspiring approach to education ensures that our graduates are exceptionally good people who are exceptionally well-prepared to thrive in high school, college, and life.

Job Summary:

The Senior Accountant reports directly to the Director of Finance & Operations and will be expected to perform the following responsibilities, but not limited to:

Accounts Payable:

  • Responsible for weekly accounts payable processing (via BILL, Divvy and QB), ensuring accuracy and proper coding of all invoices for the school.
  • Responsible for following-up and research on all accounts payable inquiries.
  • Maintains accounts payable vendor files (obtain W-9’s for all new vendors), including weekly filing of invoices if any.
  • Liaise with faculty, staff and parents on requisitions, invoices, check requests and reimbursements (via Paylocity).
  • Verify monthly benefits invoices against employee rosters and elections (updates) and process for payment.
  • Prepare and files annual 1099s (ensure to have necessary vendor information in file).

Accounts Receivable:

  • Maintain 3rd party student billing system to include rollover of returning accounts, setting up new accounts, posting in-school payments and communication with families.
  • Coordinate monthly billing for incidental expenses to family accounts for auxiliary programs, etc.
  • Complete monthly A/R analysis and act as first tier collection.
  • Submit annual tuition insurance application and manage tuition insurance.
  • Investigate and respond to questions on student account transactions as needed.
  • Assist with processing tuition payments, event payments and trip payments.


  • Receive, record, and process all cash receipts received daily from all sources.
  • Prepare deposit slips and make bank deposits as needed.
  • Prepare monthly reconciliations for all bank accounts.

HR and Others:

  • Assist employees with FSA and retirement enrollment portal inquiries.
  • Prepare, review and track employees’ time off balances and reports.
  • Validate payroll reports and post all journal entries relating to payroll and benefits.
  • Assist with annual audit; prepare appropriate schedules as assigned.
  • Assist with monthly closing (e.g., Prepaids, Accruals, and Fixed Assets).
  • Monitor, verify, and update petty cash spreadsheet; count and log cash from various actives.
  • Track and distribute monthly budget vs. actual by grades and departments, and special accounts, utilities, and continuing education, etc.
  • Track FSA transactions and post to GL daily.
  • Maintain Annual Fund spreadsheet to record donations received for monthly reconciliation.
  • Reconcile AF balance to QB monthly and with the Development department as needed.
  • Provides general assistance regarding clerical administration and other support needs, including general school community events and other related responsibilities.


  • Bachelors’ Degree, preferably in Accounting or Finance.
  • Minimum of five years’ experience in bookkeeping and/or accounting and finance, preferably in accounts payable and accounts receivable.
  • Non-profit/Independent School sector experience preferable.
  • Requires solid knowledge and understanding of accounting principles.
  • Highly detail oriented, motivated, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
  • Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.
  • Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, and administrators and business partners.
  • Proficient in Microsoft Office, especially Excel and Word.
  • Proficient in Google applications, including Gmail, Google Sheets and Google Docs.
  • In-person attendance is necessary to provide effective performance during normal school hours.


Salary and benefits will be competitive and commensurate with experience.

Contact Information

To apply please visit the following link: